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SurveyReflex

Exporting Data

Export your survey data for further analysis, reporting, or archiving. SurveyReflex supports multiple export formats.

Export Formats

FormatBest ForIncludes
CSVData analysis, importingRaw data only
ExcelSpreadsheet analysisFormatted data
PDFReports, presentationsData + charts

Accessing Export

From Results Page

  1. Go to your survey’s Results tab
  2. Click the “Export” button
  3. Choose your format

Export button Click Export to download data

From Analytics Page

  1. Go to your survey’s Analytics tab
  2. Click the “Export” button
  3. PDF format includes charts

CSV Export

Comma-separated values file for data analysis.

What’s Included

  • All response data
  • Question headers as columns
  • One row per response
  • Timestamp and metadata

CSV Format

response_id,submitted_at,q1_answer,q2_answer,q3_answer
1,2024-01-15 10:30:00,Yes,Very Satisfied,Great service
2,2024-01-15 11:45:00,No,Satisfied,Could improve

Using CSV Files

Open with:

  • Microsoft Excel
  • Google Sheets
  • Data analysis tools (Python, R)
  • Database import

CSV export CSV file opened in spreadsheet

Excel Export

Formatted spreadsheet with multiple features.

What’s Included

  • All response data
  • Formatted headers
  • Data types preserved
  • Ready for analysis

Excel Features

  • Column headers
  • Data formatting
  • Filter-ready
  • Sort-ready

Excel export Excel file with formatted data

Using Excel Files

  • Pivot tables for analysis
  • Charts and graphs
  • Data filtering
  • Sharing with stakeholders

PDF Export

Professional report format.

What’s Included

  • Survey summary
  • Response statistics
  • Charts and visualizations
  • Question breakdowns

PDF Report Sections

  1. Cover Page - Survey title and date range
  2. Summary - Key metrics
  3. Response Trend - Timeline chart
  4. Question Analysis - Charts for each question
  5. Raw Data - Optional data table

PDF export PDF report preview

Using PDF Reports

  • Share with stakeholders
  • Present in meetings
  • Archive for records
  • Include in larger reports

Export Options

Date Range

Export specific time periods:

  1. Set date filter before exporting
  2. Only filtered data is exported
  3. Useful for periodic reports

All vs Filtered

  • All Data - Complete dataset
  • Filtered Data - Based on current filters

Exporting Large Datasets

For surveys with many responses:

Processing Time

  • Large exports may take longer
  • Wait for download to complete
  • Don’t close the browser

File Size

  • CSV is smallest
  • Excel is moderate
  • PDF is largest (includes images)

Data Privacy

When exporting, consider:

Sensitive Data

  • Email addresses (if collected)
  • Personal information in text responses
  • Response metadata

Secure Handling

  • Store exports securely
  • Share only with authorized people
  • Delete when no longer needed

Export Best Practices

Regular Backups

  • Export periodically during collection
  • Keep copies in secure storage
  • Don’t rely only on cloud storage

Analysis Workflow

  1. Export to CSV for analysis
  2. Use Excel for quick review
  3. Generate PDF for reporting

Naming Convention

Use clear file names:

SurveyName_YYYY-MM-DD_export.csv
CustomerFeedback_2024-01-15_report.pdf

Troubleshooting

Export Not Starting

  • Check internet connection
  • Try a different browser
  • Wait and retry

File Won’t Open

  • Verify file downloaded completely
  • Check you have appropriate software
  • Try different format

Missing Data

  • Check date filters
  • Verify data exists in Results tab
  • Try exporting without filters

What’s Next?